Regulation 19: Fit and proper persons employed
Health and Social Care Act 2008 (Regulated Activities) Regulations 2014 (SI 2014/2936)
Last verified by Verivius on 19 May 2026. Next review due 17 Aug 2026.
Plain British summary
Everyone you employ to provide a regulated activity must be of good character, suitably qualified and competent for the work, and capable in health (with reasonable adjustments). You have to operate effective recruitment procedures. For each employee you have to hold the Schedule 3 information (plus any other required-by-law records); volunteers get a partial carve-out from the Schedule 3 staff-photograph requirement. Staff requiring professional registration must hold it.
Full text on legislation.gov.uk. Treat quotes on this page as targeted excerpts, not as a substitute for the regulation.
Targeted verbatim quotes (5)
“be of good character,”
Reg 19(1)(a) (good character)
“have the qualifications, competence, skills and experience which are necessary for the work to be performed by them, and”
Reg 19(1)(b) (qualifications + competence)
“be able by reason of their health, after reasonable adjustments are made, of properly performing tasks which are intrinsic to the work for which they are employed.”
Reg 19(1)(c) (health fitness)
“take such action as is necessary and proportionate to ensure that the requirement in that paragraph is complied with, and”
Reg 19(5)(a) (enforcement: ensure compliance)
“if the person is a health care professional, social worker or other professional registered with a health care or social care regulator, inform the regulator in question.”
Reg 19(5)(b) (enforcement: inform the regulator)
What Verivius does for you
Employed-staff records via People + Documents
The People register holds the staff record. Pre-employment evidence (Schedule 3 information, DBS checks, professional registrations, qualification certificates, references) can be attached to each person via the Documents register. The audit log records changes to a staff member's record. A dedicated recruitment-checklist workflow is a candidate for a future release.